Foundation Grant elements to consider
Areas of Focus

When writing a Grant proposal, use the areas of focus and sustainability as shown in the Rotary International Foundation guidelines:-

  • Peace & conflict prevention & resolution.
  • Disease prevention & treatment.
  • Water & sanitation.
  • Maternal & child health.
  • Basic education & literacy.
  • Economic & community development.

Creating a project

  • Conduct a community needs assessment.
  • Determine which type of grant is the best fit for your project (District or Global).
  • Identify partners.
  • Think through an implementation plan.
  • Create a budget.


  • Have a current signed Memorandum of Understanding, and for an International grant have a club representative attend a District Foundation Seminar.
  • Be current in payment dues to D9800 and Rotary International.
  • Be current in meeting reporting requirements on any open Grants.
  • Each project must be a new project for the initiating club and for each of the clubs co-operating on a joint project.

Use of Grant Funds

  • Approval must be obtained before project is commenced.
  • The club is responsible for proper disbursement of funds.
  • The Foundation Committee reviews the eligibility of funding.

Appropriate financial & stewardship controls

  • Memorandum of Understanding to be signed by current President and the President Elect.
  • Conform to any additional District guidelines.
  • Memorandum of Understanding commitment covers clubs accountability, namely:-
  1. Club management of project
  2. Financial management
  3. Document retention
  4. Reporting on use of grant

A District or Global Grant cannot be approved by the Grants Committee unless  a Club has submitted a valid Memorandum of Understanding (MOU) signed by the Club President and President Elect. Club MOUs are valid for 12 months (from the commencement of the Rotary year)

The three authorising signatures for the Draft Spending Plan (Block Grant) are the District Governor, District Foundation Director and District Grants Chair.

Committee: Chair Mark Stephens,  DRFC PDG Dennis Shore, DG Peter Frueh, DGE Bronwyn Stephens, DGN Grant Hocking and DFSC Don Heath

Club cheques to fund-approved Humanitarian Grant projects and final reports for District Grants must be submitted through the District Foundation Humanitarian Grants Committee. Do not submit cheques directly to Rotary International, Chicago USA, or the Parramatta Office unless cleared by the District Grants Chair Mark Stephens.